Administrative coordinator


STATUS: Part-Time
SUPERVISOR: Executive Pastor
WORK WEEK: Monday through Thursday
HOURS: 20-30 hours

Mission: To help lead people into a growing relationships with Jesus Christ.

Vision: To create a church that unchurched people love to attend.

Bottom Line: Assist Executive Pastor with core church operations.

Staff Values:

  • Open-handedness - How are you choosing to hold tightly to God and loosely to everything else?

  • Replacing Yourself - Who are you apprenticing and/or mentoring?

  • Making It Fun - How are you making Anthem an enjoyable place to work?

  • Collaboration - How are you leveraging the talent and skills of staff outside your area?

  • Celebrating Others - What are you doing to appreciate others and be generous toward them?

  • The 2% - What are you doing to pursue excellence in your area?

  • Rhythm and Balance - Who are you managing your time and taking care of yourself spiritually, physically, relationally, financially, and emotionally? 

Key Attributes:

  • Mature: Has a growing and vibrant relationship with Jesus Christ

  • Honest: Can be trusted to do what they say and say what they mean.

  • EQ: Relationally connects well with different people.

  • Hungry: Driven to accomplish tasks and reach goals

  • Humble: Puts others first and isn’t consumed with getting credit.

Preferred Skills and Knowledge: 

  • Relationally connect well with different people

  • Experience with business management and communication systems

  • Proficient with accounting software and firm grasp of spreadsheet platforms

  • Effective at written and verbal communication

  • Passionate about creating authentic relationships

  • Process-minded, with a strong background in project management

  • Customer-service oriented

  • Administrative experience



Assist Executive Pastor with core church operations by providing implementation and execution on administrative duties. Provide Staff support by creating a healthy and efficient office environment.


  • Data entry for attendance, giving, First-time Guests, etc. into church dashboard

  • Oversee the maintenance for donor detail records

  • Ensure bill pay, expense reports, and check requests are processed properly

  • Work with the accounting firm to make sure accounts payables are processed weekly

  • Hold the staff accountable for timely coding on the monthly credit cards per department

  • Assist the staff in accountability with keeping the operational budget balanced

  • Coordinate with accounting on financial reporting

  • Assist in monthly and quarterly reporting, along with donor giving statements

  • Schedule and update the church calendar

  • Keep the staff calendar up to date

  • Assist in updating inventory of church property and equipment

  • Manage the distribution and placement of campus keys and security access codes

  • Oversee day to day office operations and supplies as needed

  • Manage the use of facilities (use agreements, cleaning, lawn care, and maintenance)